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Form a New Club

Great News!! You’ve decided to start a new Athletics Club. Athletics NZ is here to help support you through the whole process. We are currently reviewing the process of starting a new club, so please contact mariahr@athletics.org.nz for more information.

First Step

Please fill in the Athletics NZ New Club Application Form and email this to mariahr@athletics.org.nz. Mariah or another member of the team will then touch base to discuss the possible formation of a new club.


Possible Next Steps

Establish a Management Committee

The committee is the operational arm of the club and manages the club correspondence and finances. They are also responsible for overseeing the strategic planning for the clubs future.

There is no one set structure that will work for a club. However, a management committee must be established to make decisions about important issues and take action on specific tasks. At a minimum your Management Committee should consist of a President (Chairperson), a Secretary, a Treasurer and Committee Members.

Your club could also have a number of different sub-committees who are each responsible for specific areas such as finance, events, volunteers, promotions, etc.

It is important that new or prospective office bearers are fully aware of their roles so every club should have job descriptions that are used when recruiting volunteers.

Committee Job Descriptions

How to run a Meeting 


Create a Constitution

Whether your club is an incorporated society or not, you will need to have a constitution in place which outlines how your club is run. This details the rules and guidelines on how the club will be run and should be reviewed annually. Athletics NZ reviews all new club constitution to check alignment with the national bodies’ constitution.

Athletics NZ Club Constitution Template 


Is your club incorporated?

Athletics NZ requires all Member Clubs to be incorporated societies because:

An incorporated society has limited liability – this mean members of the Club are not personally liable for the debts and obligations of the Club (unless such debts or obligations are entered into to obtain profit, or as a result of negligence)

  • An Incorporated society can enter into contracts and deal with property in its own name.
    • An incorporated society can sue and be sued in its own name.
      • An incorporated society can continue to exist even as its membership changes.
        • An incorporated society cannot operate for the personal benefit of individuals – it must be a not-for-profit body.
          • Not to scare clubs but if a club is not an incorporated society

            • The office bearers and members of the club can be held personally liable for the debts or obligations of the club
              • The club cannot own property or enter into contracts – instead the clubs members or office bearers must do this in their own personal names.
                • There can be problems with obtaining grants or other funding.
                  • The Societies website (www.societies.govt.nz) contains useful information about establishing and running an incorporated society

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